Skip to Main Content

Resource Lists: Requesting Digitisations

Guidance & Best Practice for using resource lists

Our Digitisation Service

The Library can provide digitised extracts of print material under the Higher Education Copyright Licensing Agency (CLA) agreement. We will do this where an item is Essential on a resource list, but is not already available in digital format. (There is a separate Digitisation Service for Disabled Students). Library digitisations are embedded via secure links in your resource list for ease of access, and are fully compliant with copyright, licensing and accessibility requirements (unlike scanned PDFs or other documents uploaded to Moodle, which may not be). 

We can usually digitise one chapter or up to 10% of the total number of pages, whichever is greater. However there are some exceptions, especially where a title has been published overseas, e.g. in the US. We always check copyright permissions before we digitise and will let you know of any problems. You can also check the CLA website to see if an item can be copied or scanned under the CLA Higher Education License. 

When requesting digitisations, please:

  • include page numbers (we can't process requests without these);
  • give as much notice as possible -  at least two weeks before the digitisation is required;
  • In exceptional cases where a digitisation is required more urgently, please email LibraryEngagement@roehampton.ac.uk for help.
Please note we only offer digitisations for items which have been marked as Essential on the resource list. See Setting an Importance for how to do this.

 

We also offer a separate  Digitisation Service for Disabled Students (DSDS) - this converts teaching and learning materials into an accessible format for students who are visually impaired or those who cannot physically manipulate a book. 

How to Request Digitisations

To request a digitisation:

  • Go to your resource list and locate the book you want to request a digitisation from and click on the three dots next to the item (if the item is not already on your resource list, you will need to add it on first, see Bookmarking eBooks and Books).
  • You can also request digitisations for individual journal articles where we do not subscribe to the journal. You will be able to bookmark these by expanding your search to 'Libraries Worldwide' and then bookmarking the article as normal(see Bookmarking Journal Articles)
  • Choose Request digitisation

You will then see a pop-up box appear with details of the digitisation you are requesting. Please check through the information and add in any missing details - particularly the chapter or section name and the page range. You can add multiple page ranges by clicking add another.

Please note we are unable to process digitisations without page numbers.

 

Once you have finished with this screen please click next at the bottom. 

A screenshot of the fields required to submit a digitisation request.

 

You will then see a new screen which asks for details of the date the digitisation is needed by.

Please request digitisations with as much notice as possible, and at least two weeks before they are needed. 

 

Click Next at the bottom of the screen, and check your details on the following screen. Then click Next again to submit your digitisation request.

If there are any problems with your request the team will be in touch with you via email. 

 

Book Chapter Digitisation

If you wish to add an individual book chapter to your resource list for digitisation, please see the video guidance below. The example used in the video is for adding a chapter from a book that we don't own in our collection, but the process is generally the same for items we do have in our collection. 

To view this video in full resolution please use the full screen or 'view in panopto' options in the video player.