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Information for Academic Staff

Our Collections & Donation Policy

Our Collections

The Library has nearly 8,000 metres of shelving containing hundreds of thousands of books and other research materials, in printed and audio-visual format. We also provide access to a huge range of e-books, online journals and databases available anytime, anywhere through UR Library Search.

Our extensive Archives and Special Collections contain rare books, original documents and artefacts to support various teaching and research fields, especially Dance, Education and Children’s Literature. Library collections are continuously refreshed, according to the Library Collection Development Policy.

The Library is open 24/7 at key times in the academic year such as exams and submission deadlines. For more information see the Using the Library guide.

Donations Policy

We appreciate that staff, students or external stakeholders may sometimes wish to donate books, periodicals or other materials to the Library. Whilst we understand the motivations behind this, it is usually not cost-effective for us to accept donations unless they very significantly enhance our collections to support the teaching, learning and research needs of the University.

How to request new resources

How to request new resources

  • Module readings and Resource List Training. Where an item is needed for a particular module please add it to the Resource List for the relevant module(s). The benefit of adding items to Resource Lists are: 
    • the Library can ensure copies are purchased in line with student numbers. Where an item appears on several modules we track this and order accordingly.
    • Resource Lists can be embedded in Moodle so students can find and access their readings at point of need.
    • For information and training on requesting a new resource list or amending an existing one, please see our Resource Lists Guide
  • Digitisations. The Digitisation Service is covered under the Higher Education Copyright Licensing Agency (CLA) agreement. It allows us to digitise content from print publications. For more information on what we are allowed to digitise and how to request a digitisation, have a look at our Digitisation page
  • Suggest a Book. We welcome suggestions for new items from academics and researchers, such as your own publications or those to which you have contributed, or items required to support your research or to enhance the collections in your field. It is always best to request new items via module Resource Lists if they could be used in teaching as we will purchase copies according to student numbers. Where this is not appropriate please complete the Suggest a Book Request form. Requests will be considered on a case-by-case basis to ensure fair and reasonable expenditure within budget constraints.  

  • Journal/Database Subscriptions. All new requests for specific journals or databases will require a business case. The Library undertakes a subscriptions renew and review process once a year. New subscription requests are included as part of the review process and may be subject to limitations such as cost, compatibility with the library management system, and subscription model.To request a new subscription please complete the Business Case From for New Subscriptions

Diversifying the Library's collections and resources

Diversifying Library Resources

The Library is committed to working with academic staff and students to ensure that our collections and resources adequately reflect the diversity of our community, and address the ongoing need for action on decolonising and queering the curriculum. We continually review and revise our collections and subscriptions to ensure they meet current needs of teaching, learning and research. The Academic Engagement Librarians work with you towards this in the following ways:

  • We can help to develop specialist resource lists relating to initiatives and campaigns such as Black Lives Matter,  LGBTQ+Lemonade syllabus or the Employability; we also welcome staff and student input to these.
  • We can help you with reviewing your module resource lists to include more diverse materials.
  • We welcome your suggestions of new subscriptions or e-collections that would serve to broaden our e-resources; this is one of several criteria against which new requests are evaluated each year. Please fill out a Business Case Form for any new subscription requests.
  • We encourage staff and students to make use of the Suggest a Book form to request items which increase the diversity of our collections, to better represent our UR community.

Contact your Academic Engagement Librarian for further advice:

Accessing resources

Accessing Resources

Library staff have been working hard behind the scenes to implement EZProxy, the seamless authentication service for access to e-resources. Staff and students should now encounter fewer barriers to access in the form of confusing log-in screens – provided you have navigated via a library page (such as UR Library Search, Subject Guides or Resource Lists). This also avoids the risk of broken links, which do happen as resource URLs change, whereas the Library automatically updates these so you don’t have to.

Your Librarian can work with you to ensure your Moodle page directs students via the Library’s pre-authenticated routes. For instance, rather than linking direct to the database URL or suggesting Google, you can guide them to recommended resources by:

• Linking to one of our Subject Guides, which list the relevant databases plus information on how to search them;

• Linking to the resource using the Library link from our A-Z Database list (right click on the title and then Copy Link Address);

• Bookmarking the database or subject guide on your Resource List as Further Independent Study, using the links given above.

This will improve the searching experience for students, making them more likely to engage with the content and develop their information seeking skills. As a bonus, the Library platforms allow easier collection of usage statistics, which provide vital evidence for us to retain these valuable subscriptions.

Audiovisual Resources: Film, TV, Sounds, Images

Audiovisual Resources: Film, TV, Sounds, Images

The University provides staff and students with access to a wide range of film, television, audio and video resources. As well as the AV Collection of DVDs and music CDs (with viewing and listening facilities) on the 3rd floor of the Library, there is a wealth of AV material accessible online with your Roehampton login. Many films can be found via the UR Library Search platform, while for others you may need to access a particular database. You can view a full list of online AV resources on the A-Z List of Databases filtered by Database Type: Video (or Video Image and Music).

Some of the key online film resources, licensed for educational use, are:

More information on how to request content for ROB, and create your personal media library, can be found on the staff portal.

Please note that Kanopy does not allow screenshots, nor screen sharing via videoconferencing software such as  MS Teams.

All the above sources are Roehampton subscriptions, licensed for educational use. There are many more sources of film content to be found on the Internet, but you are advised to check terms and conditions of use if you are planning to use them in teaching.

See our Copyright guide for more details on legal use of audiovisual content in teaching. 

For a list of good quality, legitimate open access film sources see the Watch section of the Film subject guide


Sounds and music: